Shipment dan Amendment L/C

Dear Diary,

Ada banyak contoh surat menyurat dalam korespondensi eksport-import.  Sangat menyenangkan mengingat kembali. Ini dia salah satu contohnya. Mudah-mudahan contoh surat sebelumnya belum ada 🙂

Eksporter minta Importer untuk mengirimkan via fax/e-mail kopi amendment L/C (pembayaran via L/C) karena alasan misalkan jadual keberangkatan kapal adanya tiap minggu hanya satu kali dan tentunya untuk mengantisipasi supaya tidak tertunda shipmentnya. Selain itu, menjaga agar hubungan dengan bagian produksi lancar 🙂 Sebaiknya importer diingatkan sekaligus berikan penekanan juga supaya segera ditindaklanjuti.

RE   : Your L/C Amendment no. …..

Dear Mr. Ray,

Please refer to our e-mail dd. … Ref : …

We would like to ask you when you will fax/e-mail us the copy of L/C Amendment No ….. Since the vessel is available only on every Thursday for each week; therefore, we need your favor to fax the copy of amendment as soon as possible. Otherwise, we will miss this week vessel again, and we will not hold any responsibility for any delay shipment.

Thank you for your kind cooperation and awaiting for your prompt reply.

 

Best regards,

Tarina

 

 

 

 

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Back to My Diary

Wah, rasanya sudah lama sekali tidak mengutak-atik “diary-ku ini”. Karena, sibuk ini sibuk itu 🙂 Sekarang, saat yang tepat untuk memulai lagi. Tidak terlalu banyak kata-kata 🙂 cukup untuk sekedar berbagi …

Contoh sederhana surat mengingatkan importer agar memberikan aplikasi L/C untuk mengetahui apakah sudah dibuatkan atau belum. Wajib diingatkan, tuh. Supaya lancar pekerjaan.

Dear Mr. Ray,

We’re still waiting for your fax of copy original L/C. We would appreciate it very much if you could hurriedly fax it to us.

Awaiting your soonest reply.

Thank you and best regards,

Tarina
Exim Manager

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It’s about Shipment and L/C

Happy Saturday All 🙂 ….

Berikut ini adalah contoh surat pemberitahuan kepada Importer yang berhubungan dengan shipment dan permintaan di aplikasi L/C.

RE : Proforma Invoice No. XXX, Document No. XXXX

Dear Mr. Ray,

Through this letter, we would like to inform you that the goods have already been delivered yesterday. According to the document requirement in the L/C, you should send the original inspection certificate to us.
Enclosed is the detailed of the goods (page 2).
We hope you will send the original inspection certificate within today, because we would like to apply for the certificate of origin.
Thank you for your cooperation and kindly fax the airway bill for sending the inspection certificate to us.

Best regards,

Tarina

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It’s L/C time

🙂 Morning All :-),

Pagi ini ada tugas bikin surat dari “Bos” ditujukan kepada Importer untuk mengingatkan tentang kebijaksanaan perusahaan Ekporter tentang syarat aplikasi L/C diterima sebelum pengiriman kapal adalah 30 hari. Supaya lebih detil, maka informasi tentang kesiapan order juga diberitahukan. Berikut ini salah satu contoh suratnya.

Dear Mr. Ray,

According to our company policy, we should receive the L/C 30 days before delivery date. We need your favor to open the new L/C for your “Living Room Set” order.

Following is the detailed information of the order:
PO No. Art. Name Qty Amount Destination Finish Date
—
—

Since we should make a monthly production schedule; therefore, please kindly advise and fax/email the copy L/C if you have done it.

Thank you for your kind attention and cooperation.

Best regards,

Tarina

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Just Sharing : Tentang L/C dan Pembayaran

Dear All,

Menulis ternyata menyenangkan, seperti menulis di buku diary “ini”. Sebenarnya, aku pingin bikin buku dengan judul “Kumpulan Contoh Surat-Menyurat dalam Ekspor-Impor atau Contoh Surat-menyurat dalam Bahasa Inggris untuk pemula dalam dunia Ekspor-Impor atau …. :-)”

Kali ini Eksporter menunggu amendment L/C untuk order yang akan segera dikirim via udara biasanya sih hanya untuk minta perpanjangan tanggal kadaluarsa L/C dan tanggal pengirimannya. Dan, kebetulan ada tambahan isi surat agar Importer segera melakukan pembayaran untuk tagihan sebelumnya. Boleh kok mengingatkan.

RE : Amendment of L/C No. XXXX

Dear Mr. Ray,

We’re still waiting for your copy of amendment. As has been faxed to you the schedule for the air freight, we hope you will give us the copy amendment today; otherwise, the shipment will be delayed. If you give us the copy of L/C amendment next week, we hope you will extend the latest shipment date and the expiry date, too. Because as we know, the latest shipment date of the previous amendment only till March 31, 2011.

By the way, we would like to inform you that till today our bank has not received any payment from your bank. You told us that you have confirmed for the release payment on March 21, 2011. Please kindly check it again with your bank.

Thank you for your kind cooperation and waiting for your quick reply.

Best regards,

Tarina

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It’s about L/C

Happy Saturday and have a nice day all!

This time is for correspondence matter 🙂
Dan, contoh kali ini adalah tentang L/C yang perlu diganti alias need amendment. Padahal, kalau secara teori kan importer baiknya itu kirim aplikasi L/C dulu untuk dicek oleh eksporter, tapi kebanyakan pada kenyataannya importer langsung kirim original L/C. Padahal lagi, kita tahu kan kalo Bank minta semua info di L/C itu harus sempurna. Di sini juga kebetulan contoh suratnya bank importer belum melakukan pembayaran atas dokumen ekspor yang sudah dikirim oleh bank eksporter. Nah, ini wajib ditanyakan kepada importer 🙂

RE : New L/C No. XXXXXXXXXX

Dear Mr. Ray,

We just received your new L/C No. XXXXXXXXX from our bank today.
After checking the term and condition of the L/C, we need your favor to amend the L/C as follow:
1. Available with any bank by negotiation
2. The correct amount should be USD XX,XXX.XX (Please see P2)

RE : Outstanding Payment Doc. No. AAA

We also just received information from our bank that they have already sent the negotiation document to your bank on March 07, 2011 as enclosed (P3).
Please kindly ask your bank whether they have released the payment or not.

Awaiting your reply and thank you for your kind cooperation.

Best regards,

Tarina

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About L/C

Dear Ladies :-),

Malam ini aku ingin sharing tentang kasus yang bisa saja terjadi dalam dunia ekspor. Sebenarnya kalau idealnya supaya tidak terjadi amendment L/C hal yang perlu dilakukan oleh importer adalah mengirimkan aplikasi L/C via fax/email tetapi pada kenyataannya sering langsung original L/C-nya. Nah, ini berikut contoh korespondensinya. Contoh kali ini yang perlu di amend adalah kesalahan nomer order (sebenarnya simpel aja ya) dan Sertifikat inspeksi kebetulan importernya minta sertifikat inspeksinya ditandatangani oleh mereka (inspectornya). Nah, bisa jadi eksporter memberikan saran yaitu importer memberikan kertas dengan kop perusahaan mereka berikut tanda tangan plus stempel. Nah, selanjutnya terserah importer ….

RE : L/C NO. ABCDXXXXXX AMOUNT USD XX,XXX.XX

Dear Mr. Ray,

We just received the original L/C for the above number. Thank you.
We need your favor to amend the L/C no. ABCDXXXXXX amount USD XX,XXX.XX as follow:
– Proforma Invoice No. 567 should be 576
– Certificate of inspection and the approval ….

Please revise how can we get this documents since you are at Malaysia. We suggest that you will give the company head letter with your sign to your inspector Mr. Robert.
This is to speed up our documents negotiation.

Thank you for your kind cooperation and awaiting your reply.

Best regards,

Tarina

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Still about L/C

Good Morning everyone 🙂

Pagi ini aku dengerin lagu Dear God -nya Avenge Sevenfold. Hmmm ….

Enak banget :-), terus dapet ide nih : Contoh surat jika Eksporter minta untuk amend L/C. ada yang kelupaan point yang penting yaitu Shipment sebaiknya transit alias trans-shipment diperbolehkan.

RE : Amendment for L/C No. XXXXX Amount : ……

Dear Mr. Ray,

Thank you for your fax of application amendment. We are very sorry for the misinformation of the amendment.
After reading it, we miss one condition which should be amended.
Please see below information:
Trans-shipment should be allowed

Thank you for your kind cooperation and waiting for your quick reply.

Best regards,

Tarina

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October Now and Still about Correspondence

After so many weeks past, I’m rather calm down right now. Tired but happy :-. I do want to publish my happiness but yesterday when I just came by to visit another blogs that have so useful information. (I do hope that my posting will be reach like they have. Have google rank 🙂 ). Aku mundur aja deh, ngga jadi …

So, just to refresh my mind … Please see below :

Contoh surat ekspor rutin yang ditanyakan oleh Eksportir kepada Importer, tentang L/C, order, pembayaran, dan produksi.

RE : New L/C

Dear Mr. Ray,

Thank you for your L/C No. …. In the amount of USD …
As what we know, you have orders, which do not have the L/C yet. We would appreciate it very much if you could open the L/C for the above 1 order immediately.

We have new information of the finish date, which we get from our marketing as follow:
S/C QTY Amount Finish date
—
—

By the way, we are still waiting for your information of the payment, which we emailed to you last week. Please refer to our email ref: …. dated: ..…

Thank you for your kind cooperation and hope you will give us your prompt reply.

Best regards,
Tarina

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About L/C

It’s time to refresh my mind 🙂

Ini contoh surat yang biasa saja nggak ada masalah yang berarti, hanya tanya tentang kapan importer membuka L/C.

RE : New L/C

Dear Mr. Ray,

Through this letter, we would like to ask you for the L/C that need to be opened within this month.
After checking with our production, we will finish some of your orders as follow:

Proforma Invoice No. Qty Amount Finish Date
—
—

Please kindly fax us the copy L/C so we can check with our bank.

Thank you for your kind cooperation.

Best regards,
Tarina

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